How to Process Salary Disbursement in Synclo

Before you begin

Before processing salary disbursement, make sure you have:
• HR, Finance, or approval-level access depending on your role
• a completed payroll cycle with attendance and leave data synced
• validated salary structures, allowances, and deductions
• configured payment methods (bank, cash, or cheque)
• approval workflows set up (if CFO/CEO approval is required)

Ensure all employee data, attendance, and leave records are finalized before starting payroll. This avoids errors during validation and disbursement.

Why this setup matters

Salary disbursement is the final step in payroll processing and directly impacts employee payments, financial records, and compliance. A structured workflow ensures that payroll is accurate, reviewed, approved, and disbursed without discrepancies.

Steps

1. Sign in to Synclo and open PeopleManager
Log in to app.synclo.com with the appropriate role (HR, Finance, or approver) based on your stage in the payroll process.

2. HR opens Payroll Processing
Go to Payroll Management > Payroll Processing and open the active payroll cycle to begin review.

3. Review payroll details
Check summaries by department, team, and employee. Verify salary components, deductions, and any manual adjustments.

4. Resolve validation issues
Identify and fix errors such as invalid payment methods or missing salary data before moving forward.

5. Adjust earnings and deductions
Add or update any manual earnings, bonuses, or deductions if required and authorized.

6. Validate and submit for Finance review
Click Validate Data to ensure accuracy, then select Submit for Finance Review to move the process forward.

7. Finance reviews payroll cycle
Finance users should open the cycle under Payroll Review & Disbursement or Finance Review Pending to review details.

8. Approve or return for correction
Finance can either approve the payroll or return it to HR with comments for corrections if issues are found.

9. Final approval stage
If configured, CFO/CEO users review the payroll under Payroll Approvals and either approve or send it back for correction.

10. Move to disbursement stage
Once approved, the payroll cycle will appear as Disbursement Pending for Finance to process payments.

11. Review payment outputs
Check outputs such as View Bank File, Cash Summary, or Cheque Summary to confirm payment details.

12. Disburse payroll
Click Disburse Payroll and complete the payment process based on your organization’s payment method.

13. Mark payroll as disbursed
After completing payments, click Mark Payroll As Disbursed to finalize the cycle.

14. Verify reports and payslips
Confirm that payroll reports and employee payslips are generated correctly and accessible.

What happens next

After payroll is disbursed, you can:
• share payslips with employees
• generate payroll reports for finance and compliance
• review payroll summaries for analysis
• prepare for the next payroll cycle

This ensures a smooth transition into the next payroll period without pending issues.

Quick Tips

• Always run validation before submitting to avoid delays in approval.
• Double-check payment methods to prevent failed disbursements.
• Keep a review step between HR and Finance for accuracy.
• Verify payslips immediately after disbursement to catch any issues early.

Troubleshooting

• Payroll validation is failing
Check for missing salary components, incorrect payment methods, or incomplete employee data.

• Payroll stuck in review stage
Ensure all required approvals (Finance or CFO/CEO) are completed.

• Disbursement option not available
Confirm that the payroll cycle has reached the Disbursement Pending stage.

• Payslips not generated
Verify that payroll was successfully marked as disbursed.